Responsibilities for this position include:

• Manage general office including equipment and building
• Act as liaison between IT and office for various issues such as software updates
• Company budgets
• Employee insurance
• Sending checks to Vendors
• Sit with all the administrative assistants and various groups
• Step in for coverage of projects
• Maintain the administrative role for the office and ensuring the office is in a safe and secure work environment
• Handle office administration tasks including office equipment, license renewal, lease renewal for office and expat, office insurance negotiation and renewal
• Provides supplies by identifying needs for the Hub, Pantry, Reception, Mailroom, Wellness Room, Meeting Rooms and other general public area
• Purchases printed materials and stationery, pantry supplies and groceries requests by obtaining requirements
• Manage office premises related issues including equipment repair/maintenance, pest control, carpet cleaning arrangement and office safety
• Negotiate contracts and maintain relationships with third party suppliers
• Monitor the service quality of the vendors and suppliers to ensure cost effective and efficient services
• Provides historical reference by developing and utilizing filing and retrieval systems to track any changes such as license and lease renewal record, signed agreement
• Oversee office and equipment management, invoice processing, manage office costs and make recommendation for office improvement

Qualifications for administrative office manager

• Ability to work independently within specific parameters/guidelines to support the execution of activities
• Track the progress of on-going projects and maintain calendar for upcoming ones
• Maintain a positive attitude and disposition
• Effectively communicate with and manage vendors
• Oversee, provide education/ guidance, monitor, track the deliverables of the analysts stretch teams (Focus Teams/Analyst Committees) on core program activities delivered by the analysts eg
• A proactive and self motivated individual, with the ability to organise your own workload